Southwest Washington Watercolor Society

Art in the Community Procedure Policy

Bonnie Bellis will be assuming the “Coordinator “position for 2009. This position is primarily a gate keeper between the participating artists and our webmaster and Board of Directors. The webmaster will maintain the offline database. The AIC webpage will post a current exhibit schedule with the venue, dates, space available, participating artists with number of committed paintings, and the venue contact person. Artists participating may choose to have their art for sale. Those artists are responsible solely for all communications and financial arrangements with purchasers. Participating artists accept that they are exhibiting at their own risk. Insurance against theft, damage or destruction is not provided. The artists participating in the program are responsible for locating venues for exhibits. This is not a responsibility of the Coordinator. Artists are free to locate venues for exhibits. The SWWS Art in the Community Business Information Form should be completed and sent to Coordinator, Bonnie Bellis, for record keeping, Form will be available online. The artist locating and arranging a venue will be the liaison for that venue. The business owner will have no responsibility  to arrange communications with the artists. The liaison individual will report locale, dates, space available, etc to the Coordinator. The Coordinator will proof the information and submit to the webmaster. Juried Artists interested in displaying their work will reference the AIC Gallery Detail link for opportunities available. They will contact the venue liaison for further arrangements. Once a commitment is made the venue liaison will advise our webmaster who will update the AIC link with exhibiting artist name. The liaison will also keep a list of exhibiting artists for personal use in managing the location. Contracts with artists and venues will no longer be part of the AIC protocol. It is the responsibility of the artists who have committed to exhibiting to deliver and pickup their paintings at the assigned times. It will be the responsibility of the participating artist to run this program. All expenses related to this program are the responsibility of the participating artists. A great many emails containing attachments with varying numbers of images and a variety of narratives have been received. These submissions have no format, size limit  or structure. There seems to be an idea that “ someone “ is going to go through this material and structure it and edit it.  We do not have anyone to do this job.  An individual working with this material, some of which do not identify the artist by name on the submission, is not feasible.

A professionally published high quality spiral bound presentation book will be created to show case the quality of artwork and may be checked out by artists during 2nd Saturday membership meetings to use in soliciting potential exhibiting venues. Artists wishing to be included in the presentation book will need to download the AIC Artist Statement template ( please limit to 150 words) and very simple instructions from the website.  Each artist will be responsible for creating editing their bios and submitting them. The template will be created in Word, so the artist can download and change it as needed. The artist will choose one image and write a 150 word maximum narrative of their Artist Statement using the AIC Artist Statement template.  The Artist Statement might address the theme of their work, inspiration, background, etc. The  font size will be 10, and the font Arial. All submissions must have the artist name in the narrative. All submissions must have been spell checked. All reference to numbers (ten and lower) must be in spelled-out (10 = ten). Please save the completed Artist Statement to a CD-R disc for submission. The primary reason is that we will not be opening any further attachments sent with email due to the virus problem which has occurred.  All submissions will be compiled onto one CD-R which will go to the printer. There will be no editing. The presentation book will be updated twice yearly after the Jury process to allow newly Juried artists to be included. The submission deadline for the presentation book will be the second Saturday of the month during the general membership meetings.   A ten dollar fee and the disk can be given to Kay, Linda, or Kristin at that time.  New books will be published after the Jury process biannually in spring and fall.